How To Setup Sponsor & Exhibitor Profiles- Web & Mobile

Showcasing your Sponsors and Exhibitors is one of the most important aspects of any event. Follow the step- by- step instructions below to setup Sponsor and Exhibitor profiles for both your web and mobile experiences.


Step 1: Navigate to the Exhibitors module from the left navigation.

*Note: Module is labeled as just Exhibitors in the back office, but this section is for both Exhibitors AND Sponsors and can be relabeled to reflect both. 

Step 2Select Add New Exhibitor

[Exhibitor> add new exhibitor]

Step 3: Enter relevant sponsor or exhibitor information

[[Exhibitor> add new exhibitor> enter information]

Below is a short list of some of the required and optional fields:

  •       Name (Required Field)
  •       External Key (Optional Field- If you do not have an external integration, you may ignore this field)
  •       Booth (Optional Field- If your event is virtual or you do not have physical booths, you may ignore this field)
  •       Contact Email (and select if it should be visible to attendees/delegates)
  •       Schedule Appointment Link (Optional Field- Sponsor/Exhibitor Provided Calendar Booking Link Examples: Calendly, Doodle, HubSpot etc.) 
  •       Featured Exhibitor (Optional Field- shows this sponsor/exhibitor in the “Featured Exhibitors” list on the Event Details page)        *Note: Feature only available on Web
  •       Intro Video Embed Code (Optional Field)
Step 4: Scroll to top of page and select Create

[Exhibitors> add new exhibitor> enter information> Create]

Have additional information? Don’t stop here! You can add additional resources like links and files. You can also associate speakers and sessions to create sponsored sessions.

Associated Sessions:

Step 1: Click Add next to Associated Sessions- this will pull up a list of all created sessions

[Associated Sessions> Add]

Step 2: Select the session to be sponsored by clicking the session name of the session

[Associated Sessions> add> select session]

Associated Speakers:

Step 1: Click Add next to Associated Speakers- this will pull up a list of all created speakers

[Associated Speakers>Add]

Step 2: Select speaker to associate by clicking on the name of the speaker

[Associated Speakers> add> select speaker]

Resources:

Step 1: Click Add next Resources

[Resources> Add]

Step 2: Name the resource 

(Ex: Download Checklist: Choosing the Best Virtual Event Platform [PDF])

*Note: If you do not have an external integration, you may ignore the External Key field.

[Resource> add> type in name]

Step 3: Select Content Type (file upload or URL link) 

[Resource> add> type in name> selected Content Type]

If linking to another URL:

Step 4: Click Enter URL

[Resources> add> type in name> click Enter URL]

Step 5: Paste URL and Save

[Resources> add> type in name> click Enter URL> paste URL> Save]

Step 6: Click Create button in top right corner

[Resources> add> type in name> click Enter URL> paste URL> Save> Create]

If uploading a file:

Step 4: Click Upload File

[Resources> add> type in name> Upload File]

Step 5: Click Choose File

[Resources> add> type in name> Upload File> Choose File]

Step 6: Select File by browsing your folder and clicking on file

[Resources> add> type in name> Upload File> click choose file> browse file in folder> click file to select]

Step 7: Click Upload File

[Resources> add> type in name> Upload File> click choose file> browse file in folder> click file to select> Upload File]

Step 8: Click Create button in top right corner

[Resources> add> type in name> Upload File> click choose file> browse file in folder> click file to select> Upload File> Create]

Still need help? Contact Us Contact Us