Email Templates
Last updated July 1, 2021
Invitation Email
Hello_______,
Thank you for registering for the 2021 Annual Conference! It’s time to log in and begin planning your event experience.
We encourage you to explore the desktop, mobile app, or both to view the session schedule and update your profile.
Complete Your Profile:
- Add a picture
- Update your profile information
Explore the Platform:
- Check out the speakers
- Add sessions to your schedule to get email alerts when a session is about to begin
- Visit with sponsors and set up appointments to talk one-on-one and enter to win prizes.
We look forward to seeing you!
Follow-Up Email Samples
Pre-Conference Checklist
(Sent a Few Days Before the Conference)
Hi ________,
We are on the final countdown to the Annual Conference! The event starts in a few days!
We have been working hard to ensure that your experience is a great one, and we wanted to ensure that you are set and ready to go on the first day.
Here is your pre-conference checklist:
Access your profile. Make sure to log in to the platform via desktop or mobile app and update your profile in advance to access all interactive sessions (including Zoom links). To get started, reference the access event buttons on the bottom of this email.
Once you have logged in, you will see a menu that includes tabs for the schedule and other resources.
To view and edit your individual profile, click on your name. Then you can add/edit your bio, company, website, or phone number if desired.
- Participate on both desktop and mobile devices. Sessions are accessible on any of your devices (desktop, mobile, TV), as long as they have Zoom enabled. You can view sessions on your desktop and use the mobile app simultaneously to view event notifications, locate other delegates, and network with your peers.
- Create your schedule. If you plan to only attend certain sessions, you can add them to your personalized schedule by clicking the calendar icon next to each session. To see your personalized schedule, click My Schedule (desktop) or Selected (mobile app).
- See who's attending by visiting the Directory. Click on Directory from the desktop or mobile app and select a person to view their information.
Direct message other attendees. You can message attendees directly from the desktop or mobile app. Tap on the Directory and select the person you want to message.
Note: You may only message attendees that have created their accounts and enabled others to contact them in this way.
Best,
Daily Email
(Sent the morning of each conference day to provide a login link to attendees)
Hi _______,
Welcome to Day 1 of the Annual Conference!
Below you will find your day 1 access link. Simply click the "Access Event on Desktop" or “Access Event on Mobile Device" buttons below to log in to the event.
Remember to navigate to the “Schedule” for access to session links and be sure to click on “Notifications” for daily reminders about the Conference.
Enjoy the Conference!
RD Mobile FAQ
Got a quick question? Check out RD Mobile's FAQ page for a quick answer. A collection of our most common client questions all in one place!
- Can I Copy and Paste an Event?
- What images can I upload to brand my app?
- How can I make changes to my app store listing?
- How often can I update event content in the apps?
- Registrant Profile vs. Participant Profile
- Do unpublished events automatically reflect changes I’ve made to event content?
- Are there differences in how Engagefully looks or behaves across different devices?
- How soon will attendees see the updated content on their devices?
- Can attendees export their sessions to their device calendar?
- Will Engagefully EVENTS work when the attendee doesn’t have Internet connectivity?
- Is it possible for attendees to manually fetch the most recent content?
- Does RD Mobile have surveys and polls?
- How will the custom values appear in the app?
- Where will ads show up?
- What is the difference between the Attendee Roster and Attendee Social Profiles?
- What is RSS?
- How do I remove flagged posts, photos, and comments from the app?
- What is the Personalized Dashboard?
- What different content can display in the Dashboard?
Get Started With Conversations
RD Mobile's Conversations provides a space for members, event participants, committees, and groups to connect and engage. Conversations is available as an add-on to RD Mobile’s Engagefully platforms.
About RD Products
RD Mobile’s industry-leading Engagefully & Engagefully EVENTS apps & platforms power year-round member engagement as well as in-person, hybrid/blended & virtual events - on both mobile & desktop devices.
Get Started With Year-Round Content
Ready to set up your year-round content on the Engagefully platform? Follow these steps to kickstart your engagement.
On-Site Tools & Support
This is a collection of tools, tips and best practices to support your participants leading up to and during your event.
- How To Create a Password for User Profiles - iOS Devices
- Supported Devices
- How To Create a Password for User Profiles - Desktop
- How to Provide Login Assistance using Access Codes
- Assigning Event Support
- Attendee Support Basics
- Registrant Profile vs. Participant Profile
- How To Create a Password for User Profiles - Android Devices
Publish & Promote Your Event
Your event is ready to go, now it's time start engaging participants.
- How to Publish Your Event
- Invitation Email
- Follow-Up Emails
- Email Templates
- App Marketing Resource - How-To Guides
- Increasing App Downloads & Engagement - Marketing Campaign
- App Marketing Resource - Digital Business Card Exchange Promo Image
- App Marketing Resource - Website Samples
- App Marketing Resource - Spinner Samples
Add Basic Event Content
Ready to start adding content to your new event? Learn the basics here in this step-by-step guide.
- How do I create a Notification?
- Setting Up Sessions
- Setting Up Speakers
- How to Reorder Speakers and Designate Speaker Roles
- Setting Up Exhibitors
- How do I create tags for my Event?
- How to Add Registrants
- Registrant Profile vs. Participant Profile
- How to Manage Content In Bulk
- How do I enable and manage the event Dashboard?
- Add a New Menu Item
- Add a Map
- Setting Up Ads
Advanced Event Features
Want to supercharge your event? Browse through this collection of advanced features to determine what your event needs to take it to the next level.
- Event Roles
- How to Reorder Speakers and Designate Speaker Roles
- How to Create Exhibitor Booth Staff, Moderators, and Sponsor Representatives Using Custom Content.
- How to Create Custom Content
- What are Custom Labels used for?
- Event Integrations FAQ
- Embed Sessions on Your Web Site
- Embed Speaker Details on Your Website
- Embed Exhibitor Lists on Your Web Site
- How to Add Surveys, Evaluations & Polls
- Exhibitor Management Portal
- QR Code and Virtual Session Check-In
- Digital Business Card Exchange
- Setting Up Gamification
- Arranged Appointments
- Embed YouTube Content within Sessions
- Embed Vimeo Video Content within Sessions
Create a New Event
Ready to create a new event on the Engagefully & Engagefully EVENTS (formally Eventsential) platform? This step-by-step guide will walk you through creating and configuring a new event.